LS124 - Program Scheduler/Controller

MAIN RESPONSIBILITIES

• Program Scheduler/Controller will work closely with Project Managers/Technical leads to perform the following activities:


Project Planning:
• Work with Project Managers/Technical Leads to develop project schedules in Oracle Primavera Cloud (OPC) within the guidelines of the Lightspeed Master Schedule methodology as per the PMO directive. This may involve processing data in a variety of forms, from a variety of inputs; contract, SOW, technical baseline etc.
• Maintain project schedules within Primavera and track upcoming deadlines/milestones
• Work with engineering technical managers to status and maintain accurate schedules
• Review updates and impacts with Project Managers/Technical Leads to ensure that the project is progressing within the confines of set deadlines and limitations before submission/commitment of the update.
• Maintain project risk information within Primavera throughout the life of the program.


Support Evaluation and Monitoring of Program Progress:
• Prepare and publish Project and Segment Level metrics and reports that support internal management and contractor reviews
• Analyze program performance, schedule integration, critical path(s), and communicate status and risk to the program team
• Perform schedule variance analysis against the project baseline participate with the PM/leads in root cause/corrective action analysis
• Facilitate program planning, status, and review meetings
• Support the creation and management of reports and documentation in relation to the project; including timelines, resource plans, and Project Management Plans
• Monitor performance and determine improvement areas by developing key performance indicators for critical department metrics.
• Suggest improvements to the PMO planning and controls framework that need to be re-addressed in order to maintain efficiency and control. Present their ideas to PMO Manager and assume the responsibility of implementing and managing these changes in the project management cycle.


Communications:
• Responsible for creating and maintaining reports addressing all aspects of project development and completion. These reports may be used at various program levels.
• Assist PMs and PMO in the Creation of standardized Program communications

EDUCATION & EXPERIENCE REQUIRED

• Bachelor’s Degree in related field (Engineering, Technology, Science, Project Management, Business, Finance), or equivalent combination of related experience and education (each two years of related experience can substitute for one year of education)
• 5+ years of related experience with project administration software and processes.


Asset:
• Highly Desired: Proficient in the use of Oracle Primavera Cloud (OPC)
• Demonstrated experience working with schedules including an Integrated Master Schedule, including setup, updates, baseline management and Schedule Risk Analysis.
• Strong analytical, problem-solving, organizational and written/oral communication skills.
• Detail-oriented individual who can consistently meet deadlines and possess the ability to work independently in a large, remote and diverse team in a matrix work environment.
• Experience with multi-disciplinary, high-performing system or product development teams
• A team player, collaborative and independently driven
• Must demonstrate a flexible, open-minded attitude and have strong interpersonal skills
• Ability to effectively communicate with technical and non-technical individuals
• Experience effectively leading meetings and facilitating groups
• Proficient in Microsoft Project
• Proficient in Microsoft Excel – Intermediate Level (Pivot tables, formulas)
• Proficient in Microsoft Power BI
• Experience making presentations and creating reports
• Bilingual in English and French an asset (but not required)

DECISION MAKING & SUPERVISION

• This role supports individual Project Managers/Technical Leads while direct reporting to the PMO Manager. Understanding when to elevate issues is key to this role.


Supervision Exercised
• This role has no direct reports, but may work and interact with multi-disciplinary engineering, contracts, legal, and commercial teams.

WORKING CONDITIONS

• Working conditions are typical of an office environment.
• Occasional travel, including international travel, is possible.